New Member Application Form

Once you have been out with the club a few times and are ready to join Waverley Harriers please complete the online form below and transfer the annual membership fee to our bank account.

All new members are required to have a club top (t-shirt or vest), the price of which is included in the first year’s membership fee. The list below shows current first year fees (and renewal for future years):

  • Senior: £50 with vest/t-shirt (renewal £35)
  • Over 65’s: £35 with vest/t-shirt (renewal £20)
  • Age 18-25: £35 with vest/t-shirt (renewal £20)

As a club we are keen to get the whole family involved in running. We would therefore like to offer a £10 discount on a second adult partner joining the club, and a £10 discount to one parent with children in the Juniors section. Please make the appropriate deduction when paying your membership fee and add a note in the ‘comments’ box.

Parents interested in the Juniors section of the club should fill in this enquiry form.

Your membership payment should be made by electronic transfer using the following details:

  • Bank: Lloyds TSB
  • Sort code: 30-93-74
  • Account number: 02959198

Enter your name in the transfer reference, then ‘NEW’ eg. ‘John Smith NEW’.

Please contact John at membership@waverleyharriers.co.uk if you have any questions about completing your application.

You will receive a welcome email from the membership secretary once your payment has been received and details processed.

If you would prefer to pay by cheque then please print out and complete this form with a cheque payable to ‘Waverley Harriers’ and return to a committee member on a club night.

Membership Type:

Title:

First Name:

Last Name:

Email Address:

Address 1:

Address 2:

Address 3:

Address 4:

Postcode:

Tel 1:

Tel 2:

Date of Birth:

Emergency Contact Name (optional):

Emergency Contact Tel (optional):

Known Medical Conditions (optional):

Are you a member of any other clubs? If so please specify:

How did you hear about Waverley Harriers?

What club kit would you like?

What size would you like?

Any other comments?

How will you make payment?

I understand that I participate with the club at my own risk and that no person(s) or organisation(s) will be held responsible for any accident, injury or loss to myself. I understand that I should not participate unless I am medically able, properly trained and I have appropriate equipment.

I wish to be reminded about membership renewal:
YesNo

I wish to receive the club's monthly newsletter:
YesNo

I wish to receive important notifications (e.g. cancelled sessions):
YesNo

I consent to pictures which may include me being shared on the club website or social media:
YesNo

I consent to my emergency contact information being shared with run leaders:
YesNo

I consent to my details being shared with England Athletics:
YesNo

N.B. If you do not allow us to share your details with England Athletics, we will be unable to register you as an affiliated athlete. This may affect your ability to compete in certain races, including the National Cross-Country Championships.

Privacy Notice

Waverley Harriers is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, John McKenna is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club, subscribe to our newsletter, or participate in discussion boards on our website or on social media. The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender (Athletics Data). We may also ask for relevant health or disability information.

Why we need your personal data

The reason we need your Athletics Data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.

Reasons we need to process your data include:

For training and competition entry

  • sharing personal data with club coaches or officials to administer training sessions;
  • sharing personal data with club team managers to enter events;
  • sharing personal data with facility providers to manage access to the track or check delivery standards; and
  • sharing personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
  • analysing anonymised data to monitor club trends; and
  • sending an annual club survey to improve your experience as a club member

For membership and club management

  • processing of membership forms and payments;
  • sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
  • club newsletter promoting club activity; and
  • publishing of race and competition results

Marketing and communications (where separate consent is provided)

  • sending information about promotions and offers from sponsors;
  • sending information about selling club kit, merchandise or fundraising.

Any special category health data we hold on you is only processed for the purposes of providing information to medical professionals in the event of an emergency and assisting our leaders to run safe training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

On occasion we may collect personal data from non-members (e.g. any non-member participant who fills in a health disclaimer or form at a taster event or for our 'Couch to 5k' or '5k Plus' courses). This information will be stored for 6 weeks after the event or course and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

The club has the following social media pages: Strava and Facebook. All members are free to join these pages. If you join one of the social media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.

Who we share your personal data with

When you become a member of or renew your membership with Waverley Harriers you can also choose to be registered as a member of England Athletics (you will have to register with England Athletics if you ever compete for the club in competition Under UKA Rules). If you tick the relevant box we will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact dataprotection@englandathletics.org. If you do not tick the box and then decide to compete for the club, we will need to register you with England Athletics and we will inform you at that time.

The Club does not supply any personal data it holds for this purpose to any other third party. The Club does not store or transfer your personal data outside of the UK.

How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Athlete data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account, in line with England Athletics Limited’s retention policy. Your data is not processed for any further purposes other than those detailed in this policy.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.